Our Constitution

If you would like to request a hard copy of the constitution in either normal print or large print please email the Queer* Officer at sa.queer@anu.edu.au

ANUSA Queer* Department Constitution

1. Object

1.1 The object of the Queer* Department is to promote the welfare of and further the interests of its members.

2. Membership

2.1 All members of ANUSA and PARSA who identify as Queer* or outside of a heteronormative sexuality, sex or gender identity are members of the Department.

2.2 All members shall have voting rights at all meetings of the Queer* Collective.

2.2.1 All votes must take place in person at the meeting.

3. Meetings of the Queer* Collective

3.1 Officers of the Queer* Department must communicate once a week during the Academic Year.

3.2 Meetings of the Queer* Collective will be held fortnightly throughout the Academic Year, excluding teaching breaks.

3.3 Meeting times will be decided at the first meeting of the Queer* Collective of the Academic Year and may be revised at the first meeting of Semester Two of the Academic Year.

3.4 General meetings of the Queer* Collective are open to all members.

3.5 Notice of all Queer* Collective meetings must be given, consisting of:

3.5.1 Emailing the Queer* Collective mailing list no later than 48 hours before the date of the meeting. The email must include the agenda of the meeting and any motions to be made.

3.6 The first Queer* Collective Meeting must be chaired if possible by the Queer* Officer.

3.6.1 Before the closure of a meeting, the chair must call for nominations for the subsequent meetings chair under a floating chair system.

3.6.2 If more than one member nominates, the member with the plurality of the vote will chair the next meeting.

3.6.3 Excepting the Queer* Officer, no member of the department may chair successive meetings.

3.6.4 If no one nominates, the Queer* Officer will chair the following meeting.

3.7 All Queer* Collective Meetings must have minutes and attendance recorded. Records of attendance are to be confidential and are to be released at the discretion of the Queer* Officer and Deputy Queer* Officer(s).

3.8 All official minutes taken from Queer* Collective Meetings must be made available upon written request by a Queer* Department member to the Queer* or Deputy Queer* Officer(s) within two academic days.

3.9 The Queer* Collective will hold an Annual General Meeting every year in the second semester of the Academic Year.

3.10 A member of the Queer* Department may call a Collective meeting at any time with the permission of the Queer* Officer.

3.10.1 An unscheduled meeting is not subject to the notice requirements in s3.5 however the mailing list must be notified.

3.10.2 If the Queer* Officer refuses to call an unscheduled meeting, this may be overridden by a petition of no less than ten members of the Queer* Department and the meeting must be called within 48 hours of the petition being submitted to the Deputy Queer* Officer(s).

3.11 In order to authorise any motion there must be no less than ten people present at the Queer Collective meeting. If quorum is achieved, all general motions, otherwise than as provided elsewhere in this Constitution, will pass by a simple majority.

3.12 As an affirmative action no meeting shall be quorate without the presence of at least two persons who do not identify as cis-males.

4. Queer Officer

4.1 The Queer* Officer is elected in the ANUSA elections in accordance with the ANUSA Constitution and Regulations.

4.2 Powers and Responsibilities of the Queer* Officer :

4.2.1 The Queer* Officer is an advocate for all members of the Queer* Department.

4.2.2 The Queer* Officer is accountable for maintaining the finances of the Queer* Department and is accountable for all expenditure of the Queer* Department.

4.2.3 The Queer* Officer is accountable for the proper maintenance and security of the Queer Space.

4.2.4 The Queer* Officer will respond to reported breaches of safer-space policy in the Queer Space if they deem it necessary.

4.2.5 The Queer* Officer must, in conjunction with the Deputy Queer* Officer(s) and the Department, facilitate no less than two campaigns that are pertinent to Queer Issues within the Academic Year.

4.2.6 The Queer* Officer will ensure details relevant to the Queer* Department are up to date on the ANUSA Website.

4.2.7 The Queer* Officer will check the Department’s email inbox at least once each academic day.

4.2.8 The Queer* Officer will ensure a separate online presence through either a social networking site, blog or website.

4.2.9 The Queer* Officer will make adequate effort to advertise meetings and events, via a collection of relevant community media as appropriate, including: Woroni, Facebook pages, Fuse Mag, 2XX QRadio, Qnet, Pink Sofa Community Calendar, AAC Newsletter, A Gender Agenda, ACT Queer

4.2.9 The Queer* Officer must be physically available at ANU to all members through a weekly one hour time slot during the Academic Year to be advertised at the beginning of the Academic Year through both the ANUSA Website and a separate online presence of the Queer* Department. This time may be revised at the beginning of Semester Two. If this time slot cannot be adhered to based on an emergency, notice must be given through the Queer Collective mailing list and the Deputy Queer* Officer(s), where available, may stand in their place.

4.3 The Queer* Officer must attend meetings required of them in accordance with the ANUSA Constitution. The Queer* Officer must consult with the Queer Collective before each meeting, and must represent the will of members as expressed in a simple majority vote. All absences must adhere to the requirements in the ANUSA Constitution and Regulations. The Queer* Officer may assign a proxy in accordance with the ANUSA Constitution.

4.5 Any relevant motion that requires a substantive vote by the Queer* Officer at a Student Representative Council meeting (or where appropriate the Deputy Queer* Officer(s)) will be voted on by the Collective where practical prior to the relevant ANUSA meeting and the vote in the Collective Meeting will guide the Officer to vote in the manner the Collective has decided.

4.6 Recognising that the Queer* Officer has no ambit to make decisions autonomously of the collective, where they do so they will account for their decision at the next collective meeting.

5. Deputy Queer* Officer(s) 

5.1 The Deputy Queer* Officer, with the provision for a second Deputy Queer* Officer, is to be elected at the second meeting of the Queer* Collective in accordance with s3.10 following a required self-nomination.

5.1.1 The position of a second Deputy Queer* Officer will be opened by a simple majority vote at the first Queer* Collective meeting of the year, however if this vote fails, the position can be opened by a simple majority vote at the first Queer* Collective meeting of the second semester.

5.2 Nominations for the first Deputy Queer* Officer open at the start of the first Queer* Collective meeting of the year and close rive minutes after the start of the second Queer* Collective meeting of the academic year.

5.2.1. Nominations will be accepted by the Queer* Officer.

5.2.2. If there is only one nominee, there will be a vote to accept the nomination and nominations for a second Deputy Queer* Officer will be reopened upon a simple majority vote.

5.3. Elections will be carried out sequentially with all nominees who are not elected in the first round of elections for Deputy Queer* Officer eligible for the second round of elections for Deputy Queer* Officer.

5.4. The Queer* Officer and the Deputy Queer* Officer(s) must represent at least two (2) different gender identities and at least two (2) different sexual orientations, unless;

5.4.1. There is a case of emergency as in s10.3,

5.4.2. There are no other nominations, or

5.4.3 A motion to allow the nomination is passed by a two-thirds majority.

5.5. For the purposes of this constitution Gay and Lesbian shall be interpreted as different sexual orientations. Gender identity and sexuality are to be self-determinate.

5.6. If the Queer* Officer does not identify as intersex or sex and gender diverse (ISGD), one of the Deputy Queer* Officer positions will be preferentially given to someone who identities as ISGD.

5.6.1 The ISGD identifying Deputy Queer* Officer will be elected before the other Deputy Queer* Officer in this case, however nominees who identify as ISGD can still be elected for the second Deputy Queer* Officer.

5.7. The Deputy Queer* Officers serve for the duration of the Academic Year.

5.8 The powers and responsibilities of a Deputy Queer* Officer is as follows:

5.8.1 The Deputy Queer* is an advocate for all members of the Queer* Department.

5.8.2. The Deputy Queer* Officer must assist the Queer* Officer in their duties as in s4.

5.9 A motion to remove a Deputy Queer* Officer will pass and be effective immediately if;

5.9.1. There is quorum; and

5.9.2 It is carried by two thirds of members present and voting.

5.10 If a Deputy Queer* Officer is removed nominations will be opened at that meeting and remain open till five (5) minutes after the start of the next Queer* Collective meeting. If a ballot is required it will be taken at that meeting in compliance with 3.10. The newly appointed Deputy Queer* Officer is subject to all relevant duties of the position.

6. Censure Motions

6.1 The Queer* Collective may request the Queer* Officer or the Deputy Queer* Officer(s) resignation by a simple majority vote of present and voting members. Notice of this motion shall be sent by the officer not subject to request to the ANUSA President and Vice President.

7. Vacancy of an Office in the Queer* Department 

7.1 If the Queer* Officer has been removed or has resigned under the conditions outlined in the ANUSA Constitution, a temporary replacement must be voted in at the upcoming meeting of the Queer Collective by the voting procedure in s3.10.

7.1.1 If quorum is not achieved at the meeting, a temporary replacement will be elected by a simple majority of those present.

7.1.2 The temporary replacement is subject to all the relevant duties of the position and holds office until the next practical opportunity to hold a meeting.

7.2 If a Deputy Queer* Officer is removed a replacement must be voted in at the same meeting of the removal, and must be in accordance with s3.10. The newly appointed Deputy Queer* Officer is subject to all the relevant duties of the position.

7.3 A removed Queer* Officer reserves the right to appeal to the Disputes Committee, in accordance with the ANUSA Constitution and Regulations. If the Queer* Officer elects to do this they must appeal their removal within seven days of being removed from office.

7.4 If no appeal to the Disputes Committee is made by the removed Queer* Officer either within seven days or by their own volition, the temporary replacement formally replaces the Queer* Officer and is subject to all the relevant duties of the position.

7.5 If an appeal to the Disputes Committee is successful by the removed Queer* Officer, the temporary replacement is automatically removed and the removed Queer* Officer is reinstated and is subject to all the relevant duties of the position

7.6 If an appeal to the Disputes Committee is unsuccessful by the removed Queer* Officer, the temporary replacement formally replaces the Queer* Officer and is subject to all the relevant duties of the position.

8. Abolishing the Department

8.1 The Queer* Collective cannot be abolished except by a unanimous vote of all present and voting at a meeting of the Queer* Collective in accordance with the notice requirements in s3.5. Additionally, a separate email must be sent to the mailing list exclusively notifying of the motion.

8.2 The decision by the collective to abolish the Department must be taken to an ANUSA OGM and will require a 75% majority of those present and voting to be effective.

9. Access to the Queer* Space

9.1 An application for swipe-card access to the Queer* Space must be approved by the Queer* Officer unless the person is not a student enrolled at the ANU, or the Officer believes that the request is in bad faith. The Officer’s decision to deny access can be overturned by a simple majority at a Queer* Collective meeting.

9.2 The Queer* Officer must, in all other instances, submit the application within three academic days.

10. Finance

10.1 Expenditure of the Queer* Department funds is governed by the Finance Regulations as per ANUSA.

10.2 The budget of the Queer* Department must be presented by the officer to the first General Meeting held in the first teaching period of the Academic Year.

10.3 The provisional budget for the next year of the Queer* Department must be presented by the Queer* Officer to a meeting held in the last regular teaching period of the Academic Year.

10.4 The budget or provisional Budget may be amended by a simple majority of those present and voting at a Meeting.

10.5 The account trustees shall be the Queer* Officer, the Deputy Queer* Officer and one ordinary member or the second Deputy Queer* Officer of the Queer* Collective.

10.6 Change of the trustees of the bank accounts must have a two-thirds majority of a meeting subject to s3.

10.6.1 When there is a change of trustees all current trustees must make time to change over title on the bank account.

10.7. In the event that ANUSA allocates money in its annual budget for the purposes of honoraria, the Officer and Deputy Officers are to bring a courtesy motion to a standard meeting notifying the collective of the distribution of honoraria between the Officer and the Deputy Officers. This motion is to be put directly to a vote.

11. Definitions

In this Constitution, unless contrary intention appears;

11.1 Academic Year means the period between the first day of the first teaching period of the Colleges and the last day of the last teaching period of the Colleges in a calendar year.  Excluding the semester break

11.2 Active member means those members of the Queer* Department who have attended at least three meetings of the Queer* Collective within the respective Academic Year.

11.3 Emergency means an unforseen situation merited by accident, sickness or personal reasons.

11.4 Floating Chair permits any member of the Queer Collective to chair a meeting provided it was authorised by the meeting of the Queer Collective preceding it.

11.5 Quorum means no less than ten members of the Queer* Department.

11.6 Student means a student enrolled in a unit or program of study for a Bachelors degree or any other undergraduate or post-graduate award of the Australian National University.

11.7 Queer* Collective means those members of the Queer* Department who perform the day-to-day activities of the Queer* Department ranging (but not exhaustively) from managing the budget to implementing campaigns.

11.8 Mailing list means the list of email contacts of subscribed members of the Queer* Department

11.9 ANUSA means the Australian National University Students’ Association Inc.

11.10 Academic day means any week day during the Australian National University teaching period for semesters one and two

11.11 Queer* and outside of a heteronormative sexuality, sex or gender identity includes, but not exhaustively those identifying as gay, lesbian, bisexual, trans*, intersex, queer, asexual, pansexual or polysexual.

11.12 Meeting means any constitutionally required gathering, the regulations of which are laid out within the ANUSA Constitution.

11.13 The Department means the ANUSA Queer* Department.

11.14 The Collective means the ANUSA Queer* Collective.

12. Amendments to the Queer* Department Constitution 

12.1 No amendment to the Queer* Department Constitution will be validly passed unless the Queer* Officer is given seven days notice in writing of the motion.

12.2 Any amendments to the Queer* Department Constitution will pass and be effective immediately if;

12.2.1 There is quorum; and

12.2.2 It is carried by two thirds of members present and voting.

12.3 No successful amendments will apply retrospectively.